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 How may we help you today?
Right-Fit-For
Any Business that needs or wants to:
- Prevent the loss of critical company records and data
- Find documents in seconds
- Share documents securely, internally and externally
- Implement document Workflow
- Document Scanning, Large Format Scanning, Book Scanning, Publication
Scanning, Microfilm & Microfiche Scanning, Medical and
Dental Records Scanning, and Intellectual Property Scanning
- Efficiently manage regulatory compliance paperwork
- Eliminate costly storage space and archival retrieval expenses
For Achieving:
- Business Continuity and Peace Of Mind
- Superior Customer Service Internally and Externally
- Administrative and Labor Expense Reduction
- Regulatory Compliance While Minimizing Cost
- Enhanced Worker Productivity and Reducing Worker Frustration
- Increased Information Access While Protecting Information Security
- A Disaster Recovery Plan
Evaluating Needs
Did you know...
90% of an organization's information is still inaccessible by computer?
Office personnel spend up to 30% of their day looking for information?
What is it costing you without a document management system in your
firm?
Here is a quick way to estimate your productivity waste in dollars:
Using the table below:
- ENTER in rows A, B, & C below your actual numbers
- Compute Daily Dollars Wasted [Row D=(A*B)*C]
- Compute Annual Dollars Wasted [Row E=D*280 work days]
We Can Usually Cut Your Costs By 70%!
Your actual savings will be
more or less depending on your actual
numbers.
| Row Ref. |
How Many Dollars Can
You Save? |
Typical Example |
Your Actual Numbers |
| A |
Total Number of Personnel |
10 |
|
| B |
Average Hourly Wage |
$15.00 |
|
| C |
# Of Hours Searching and/or Refilling/Day |
1 |
|
| D |
Daily Productivity Dollars Wasted |
$150.00 |
|
| E |
Annual Productivity Dollars
Wasted |
$42,000 |
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To eliminate your wasted dollars, begin gathering answers to the
following questions. This check list will allow you to properly evaluate
your specific document imaging needs.
Determine Storage Requirements
- How many documents must the system store?
- How many existing documents are there and how many new documents
are added annually
Approximate Pages & Weights
For Estimating Purposes Only |
| Description |
Pages |
Weight (lbs) |
| 12 x 15 Storage Box |
2,000 |
35 |
| 12 x 24 Storage Box |
4,500 |
60 |
| 11 x 18 Paper Box |
2,500 |
40 |
| 8 1/2 x 11 x 24 File Cabinet Drawer |
4,500 |
60 |
| 8 1/2 x 14 x 24 File Cabinet Drawer |
4,500 |
75 |
Determine Access and Security
- What internal departments will be using the system and security
needs?
- What external customers will need access and how will they access
information?
- What level of usage auditing needs to be tracked?
Key Functional Requirements
- What serious problems must absolutely be solved?
- What issues should be addressed to reduce costs or improve productivity?
- What issues should be addressed to make life easier?
Current System and Output Desired
- Windows, Unix, Linux, OSX, Macintosh, LAN, WAN, or other
- Integration with other enterprise applications
- File outputs...CD-ROM, Hard Disk, Flash Drive, PDF, TIFF or other
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